Equipment Management

With the Equipment Management module, businesses can maximize equipment lifecycle and minimize costs.

Equipment Management is a comprehensive and highly integrated system that provides complete control and tracking of equipment operations. The ability to maximize the life cycle of equipment requires accurate record keeping of equipment location, usage and maintenance costs. This module manages the equipment fleet as a profit center, providing all financial and shop floor tools necessary to track costs against equipment and ensure the best use possible for each equipment piece.

Using Equipment Management, you’ll appreciate these benefits:

• Schedule future locations of equipment for planning and management of work force.
• Automatically tracks the current location of equipment through transactions entered in Payroll or Equipment Management.
• Complete equipment asset, location, highway status, billing, scheduling, major parts, and preventive maintenance information is maintained in one location for easy lookup.
• Drill-down equipment inquiry allows you to view summarized cost, revenue, and usage information as well as detailed source transactions.
• Each equipment piece can be evaluated as a profit center for important repair/replace decisions.
• Full integration throughout StreetSmarts allows immediate equipment costing, billing or scheduling activity without duplicate entry.
• Innovative equipment-to-equipment timecard process allows equipment, such as a mechanic’s truck, to be charged to another piece of equipment.
• Multiple billing rates can be established for each piece of equipment, comparing billing components such as repairs, fuel, and operating costs to their actual costs.
• Multiple hours type codes can be specified for complete tracking of productive, idle, and down hours.
• A comprehensive work order system captures repair and operating costs for complete cost analysis.
• An unlimited number of cost types can be defined for detailed cost analysis.
• Work order classes (such as major repair, minor repair, and operating costs) can be defined for analysis of repair information.
•  Work order components (i.e., engine, hydraulics, electrical, chassis) are user-defined and unlimited, allowing desired detail.
• Automatically trigger Preventive Maintenance to help prevent unscheduled equipment downtime.
• Equipment transactions entered anywhere in StreetSmarts can trigger preventive maintenance based on user-defined criteria.
• Parts lists can be attached to PM information for instant ordering and stocking. StreetSmarts automatically generates the list of needed parts and requests them from Equipment Inventory. When ordering is required, a PO may be generated automatically if the Purchasing module is activated. Additional data entry is not required.
• Perform “look ahead” analysis for optimal management of shop labor, mechanic scheduling and parts availability.
• Work order tasks can be assigned to various mechanics. Each mechanic’s assignments may be printed separately.
• Work Orders may be tracked by root cause and reason, allowing quick analysis of repairs by class and type of equipment.
• Repairs on customer’s equipment may be tracked and automatically invoiced with mark-up based on pre-defined billing tables.
• Complete tire management capability tracks the life of each tire including all equipment mounted on, location of mount, inspections, repairs, and disposal.
• Oil samples may be imported and tracked for detailed analysis and trend reporting.
• Fuel usage may be imported for third-party fuel system such as Gasboy and others.
• Automatic timecards can be created for equipment to reduce data entry.
• Reports provide information regarding utilization of equipment, allowing managers to determine if equipment is being used to its fullest potential.
• Budget estimates can be attached to work orders for later comparison of estimated costs to actual costs.
• Calculates and records fuel tax credits for off-highway consumption.
• Fuel management interfaces with the Equipment Inventory module. It allows fuel distribution from an inventory location or from a remote fuel vehicle to individual equipment pieces.
• Preventive Maintenance tasks can be prioritized to identify critical maintenance functions.
• System automatically reminds you when a task is overdue and not yet completed.

Additional features:

• Attachments are tracked separately but are combined for single source entry.
• Handles equipment replacement meters.
• History files track accidents and permit information.
• Unlimited user-defined class and type codes group equipment for easy reporting.
• User-defined fields can be created for storing additional asset or work order information.

Reports include:

• Equipment Reports
  • Fuel Tax Report
  • Mechanic Inquiry
  • Profit and Loss Report

• Preventive Maintenance Reports
  • Maintenance History
  • Overdue PM Tasks
  • Service Analysis

• Utilization and Billing Reports
  • Utilization by Project, Equipment, Day, or Week
  • Billing by Project or Equipment

• Work Order Reports
  • Equipment Analysis
  • Profitability Analysis
  • Work Order Maintenance